Helpful Guide for Your Planning
 

• Email parents and students. Remind them about important items, such as:

  1. What students are to wear.

  2. When to get to the school.

  3. Remind parents to check in through LOBBYGUARD at the office.

  4. What time the students will come back.

  5. Lunch or lunch money needed.

  6. Anything else students should bring or do.
      

• Prep a folder for yourself.

  1. List of kids going on trip. Possibly include a column with check boxes for permission form in and money paid. Add a few columns for checking them onto the bus, as you will do this repeatedly.

  2. Permission forms.

  3. Make sure all permission forms have emergency contact info on them and are signed properly.

  4. Check them against your list.

  5. Hunt down students who haven’t turned in permission slips.
      

• Day of the Trip

  1. Get the trip bag from the nurse. It will include a general first aid kit and any medications for students going on the trip.

  2. Permission Slip and Attendance Folder (Keep with you throughout the trip.):

  3. Make sure your list of students is accurate and matches permission slips in hand.

  4. If a child has no permission slip, cross the name off the list and notify attendance that he/she is not actually going on the trip.
      

• Bus entry

  1. You enter first and check in with the bus driver. Give him/her all the documentation you prepared – be sure the list is accurate and that you’ve removed any kids not going after all.

  2. Check off each student on your own list as they enter the bus

  3. YOU MUST CHECK OFF EACH STUDENT EVERY TIME THE GROUP RE-ENTERS THE BUS. STUDENT SAFETY IS #1 PRIORITY, ESPECIALLY THAT THEY ARE ACTUALLY WITH YOU!